A well-run board meeting can increase productivity and decision-making increase the ability to manage time and collaborate and help companies get closer to their objectives. To run a productive meeting, you’ll need a dynamic agenda and the best boardbook template, and clear governance practices.
Establish clear meeting goals for the board and communicate the goals to the members prior to meetings. This will help everyone prepare and prioritize the discussion topics. Meetings that are too long or ineffective can be avoided. Prioritize issues over updates. Also, make sure that meetings do not exceed 30 minutes per topic This helps keep discussions productive and minimize fatigue during meetings.
Make clear the way in which decisions will be taken during the meeting. Encourage a dialogue that is open, respecting the different views. However, be honest about difficult issues and bad news. If it’s necessary to utilize a formal voting procedure, ensure the procedure is clearly explained, with a specified number of votes needed for a decision to be considered to be agrement. The results of the vote can be recorded accurately in the meeting’s minutes which allows for follow-up and accountability.
After the meeting, you should review the meeting’s decisions and then create a list action items that the chief officer can present to their department. This will help reinforce the new strategies agreed upon and ensure that each department who should be on the board is implementing these goals. Then, regularly review and assess the effectiveness of these actions during subsequent meetings to foster a culture of accountability and ensure everyone is following through.